Answer
Employee deductions can now include optional limits that automatically stop or cap the deduction after a set number of pay applications or once a cumulative dollar amount has been reached. This removes the need to manually track and disable recurring deductions.
When to use limits: loan repayments, salary advances, uniform costs, one-off equipment purchases paid over multiple pays, or any deduction that should not continue indefinitely.
Where to find the deduction limit fields
Open an employee record, navigate to Allowances & Deductions (Allowances/Deductions in the online app), then select the Deductions tab. Create a new deduction or edit an existing one. At the bottom of the deduction form you will see three limit fields:
- Max Applications — the maximum number of pay runs this deduction will be applied to. Set to 0 or leave empty for no limit.
- Max Total Amount — the maximum cumulative dollar amount that can be deducted across all pays. Set to $0 for no limit.
- Limit Start Date — the date from which completed pays are counted toward the limit. It is only needed when a limit above 0 is set. If both limits are 0 (no limit), leave it blank.
You can use one limit type on its own, or combine both for tighter control. The deduction will stop as soon as either limit is reached.
