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Lightning Payroll lets you set up an unlimited number of companies and employees. This article covers adding a new employee and adding a new company entity.
Add a New Employee
Before adding a new employee, it helps to collect their details and the standard onboarding forms:
- New Employee Basic Information Sheet (PDF, Word Doc)
- ATO Super Choice (Nomination) Form
- ATO Tax File Number Declaration Form
- Fair Work Information Statement
The key details to record are the employee's full name and contact details, Tax File Number (TFN), superannuation fund details, and bank account details for pay.
To add the employee, go to Employees >> Actions >> New Employee. This opens the New Employee Assistant. Follow the prompts to enter the employee's details. You can leave fields blank for now and complete them on the employee's profile later.
Add a New Company Entity
If you run more than one business entity, you can manage them all in Lightning Payroll. There is no limit to the number of companies you can add.
To add a company, go to Entities >> Add new company at the top left of the Lightning Payroll window. You will be asked for the company name and ABN, and to set the pay period (weekly, fortnightly or monthly) and the day the pay period ends on.
Tips for New Businesses
- Ensure your business is registered with the ATO for PAYG withholding and superannuation guarantee obligations.
- Check which awards or enterprise agreements cover your employees. The Fair Work Ombudsman website has more information.
- Keep records of employee hours, wages and entitlements for at least seven years, as required by law.
