How Do I Publish Policies And Track Employee Acknowledgements?

Policy management in HR Suite follows a clean lifecycle: draft, publish, and acknowledge. Keeping each stage explicit helps with auditability.

Step 1: Maintain policy status from the list

• Create new content as Draft while wording is still in review.
• Use category naming consistently so employees can find related policies.
• Check version numbers and updated dates before publishing changes.

Step 2: Finalise and publish the current version

• Confirm policy scope and expectations are complete.
• Publish only after internal approval so employees see stable wording. Publishing asks for an Effective Date and an optional change summary.
• Use reminders for policies that require acknowledgement by a deadline.

Step 3: Verify employee acknowledgement progress

Employees open the published policy in the portal and acknowledge that version. Unacknowledged policies remain visible in compliance views until completed. On HR >> Policies & Procedures, the Acknowledged column shows how many acknowledgements each published policy has so far.

If acknowledgement numbers are not moving

• Check the policy is published (not draft).
• Confirm employees have HR portal access permissions.
• Review reminder rule setup for policy acknowledgements.