How Do I Publish Policies And Track Employee Acknowledgements?

Policy management in HR Suite follows a clean lifecycle: draft, publish, and acknowledge. Keeping each stage explicit helps with auditability.

Step 1: Maintain policy status from the list

• Create new content as Draft while wording is still in review.
• Use category naming consistently so employees can find related policies.
• Check version numbers and updated dates before publishing changes.

Step 2: Finalise and publish the current version

• Confirm policy scope and expectations are complete.
• Publish only after internal approval so employees see stable wording.
• Use reminders for policies that require acknowledgement by a deadline.

Step 3: Verify employee acknowledgement progress

Employees open the published policy in the portal and acknowledge that version. Unacknowledged policies remain visible in compliance views until completed.

If acknowledgement numbers are not moving

• Check the policy is published (not draft).
• Confirm employees have HR portal access permissions.
• Review reminder rule setup for policy acknowledgements.