How Do I Copy or Duplicate Employees?

You can easily copy employees between companies in Lightning Payroll to save time and avoid re-entering data. This is useful when hiring a new employee who is similar to an existing one, or when an employee works across multiple businesses and needs to appear in more than one payroll entity.

To copy or duplicate an employee:

1. Open the Employees screen.
2. Click Actions >> Copy Employee/s (or simply Copy Employee/s if using the web or mobile version).
3. Select the employee(s) you want to copy and choose the destination company or entity.

4. Click Copy (in the web or mobile version, click the destination company and then confirm with Yes). A success message will appear once the process is complete.

When you copy an employee, Lightning Payroll will duplicate their:

• Pay items (such as allowances and deductions)
• Leave balances
• Pay rates
• Bank accounts
• Super fund details

Note: Pay and super history will not be copied. The success message will remind you that bank accounts, leave balances, and super fund details have also been copied - delete these from the copied employee's record if you did not intend for them to be brought over.

If the duplicated employee is not needed, they can be deleted from the Employees screen.

The new copy will have "Copy of " added to the beginning of their surname to help you easily identify the duplicate. You can edit this at any time in the employee's personal details.